Online Athletic Clearance Guidelines
Important notice:
Physical examinations are valid for one year from the date of completion. For example, if a physical was completed on June 10, 2023, it will remain valid until June 9, 2024. Once it expires, a new physical must be completed and submitted to http://www.athleticclearance.com/. Students may be removed from participation if their physical expires, and they will not be allowed to take part in any athletic activities until a current physical is on file.
Additionally, accounts on http://www.athleticclearance.com/ must be updated annually by parents and student-athletes to reflect any changes to insurance, emergency contact information, and annual physical examination information.
*It is the parents' and/or guardians' responsibility to ensure the correct information is provided in case of an emergency.*
Online Athletic Clearance
1. Visit www.AthleticClearance.com
2. Watch quick tutorial video (or watch YouTube video below)
3. Register. Parents register with a valid email username and password. You will be asked to type in a code to verify you are human. If this step is skipped, your account will not activate. (If this step is skipped, please contact us to activate your account.)
4. Log in using your email address that you registered with
5. Select “New Clearance” to start the process.
6. Choose the School Year in which the student plans to participate. Example: Football in Sept 2023 would be the 2023-2024 School Year. Choose the School at which the student attends and will compete for. Choose Sport
7. Complete all required fields for Student Information, Educational History, Medical History, and Signature Forms.
8. Donate to your athletic program or pay participation fees (private schools only).
9. Once you reach the confirmation message, you have completed the process.
10. If you would like to register for additional sports/activities, you may check off those sports below the confirmation message. Electronic signatures will be applied to the additional sports/activities.
11. All of this data will be electronically filed with your school’s athletic department for review. When the student has been cleared for participation, an email notification will be sent. If the student is denied, they will also be emailed with a message on why they were denied eligibility.
1. Visit www.AthleticClearance.com
2. Watch quick tutorial video (or watch YouTube video below)
3. Register. Parents register with a valid email username and password. You will be asked to type in a code to verify you are human. If this step is skipped, your account will not activate. (If this step is skipped, please contact us to activate your account.)
4. Log in using your email address that you registered with
5. Select “New Clearance” to start the process.
6. Choose the School Year in which the student plans to participate. Example: Football in Sept 2023 would be the 2023-2024 School Year. Choose the School at which the student attends and will compete for. Choose Sport
7. Complete all required fields for Student Information, Educational History, Medical History, and Signature Forms.
8. Donate to your athletic program or pay participation fees (private schools only).
9. Once you reach the confirmation message, you have completed the process.
10. If you would like to register for additional sports/activities, you may check off those sports below the confirmation message. Electronic signatures will be applied to the additional sports/activities.
11. All of this data will be electronically filed with your school’s athletic department for review. When the student has been cleared for participation, an email notification will be sent. If the student is denied, they will also be emailed with a message on why they were denied eligibility.
Online Athletic Clearance FAQ
I submitted my paperwork but the athletic office has not recieved it?
- Please make sure you do not submit paperwork to the front office; it must be submitted online via the website. Additionally, accounts must be updated yearly, so if you were a freshman and trying to use the same profile, it must be updated to be a sophomore and the school calendar year. For example, if you were a freshman 2022-2023 and continuing to play sports as a sophomore you must create a new account and update the school year to the 2023-2024 year.
- Please make sure you do not submit paperwork to the front office; it must be submitted online via the website. Additionally, accounts must be updated yearly, so if you were a freshman and trying to use the same profile, it must be updated to be a sophomore and the school calendar year. For example, if you were a freshman 2022-2023 and continuing to play sports as a sophomore you must create a new account and update the school year to the 2023-2024 year.
What is my Username?
Your username is the email address that you registered with.
Multiple Sports
Once you complete a clearance for one sport and arrive at the Confirmation Message, you will have the option to check off additional sports/activities for the current school year. If you decide to participate in an additional sport/activity later on, you can access the multiple sport check boxes by clicking on “Print” under the Confirmation Message of your original Clearance for that specific year.
Physicals
The physical form your school uses can be downloaded on Step #1 or Student Info at the bottom of the page. Most schools will accept the physical online (done by uploading the completed form on Step #1) as well as turning in a hard copy to the athletic department (hard copy can be downloaded below).
Why haven’t I been cleared?
Your school will review the information you have submitted and Clear or Deny your student for participation. You will receive an email when the student is cleared.
My sport is not listed!
Please contact your school’s athletic department and ask for your sport to be activated.
Your username is the email address that you registered with.
Multiple Sports
Once you complete a clearance for one sport and arrive at the Confirmation Message, you will have the option to check off additional sports/activities for the current school year. If you decide to participate in an additional sport/activity later on, you can access the multiple sport check boxes by clicking on “Print” under the Confirmation Message of your original Clearance for that specific year.
Physicals
The physical form your school uses can be downloaded on Step #1 or Student Info at the bottom of the page. Most schools will accept the physical online (done by uploading the completed form on Step #1) as well as turning in a hard copy to the athletic department (hard copy can be downloaded below).
Why haven’t I been cleared?
Your school will review the information you have submitted and Clear or Deny your student for participation. You will receive an email when the student is cleared.
My sport is not listed!
Please contact your school’s athletic department and ask for your sport to be activated.
Resources